Editing is broadly divided into two categories – Macro editing and Micro editing. Micro editing is concerned with every technical aspect of news writing and involves the minutest of intricacies. However, macro editing deals more with the content of the stories. Editors should know both the editing methods as they might have to use any of them in the field.

Micro-editing involves a few of the following factors:

  • Completeness,
  • Appropriate and accurate grammar, spelling, punctuation and spelling,
  • Numbers and units,
  • Fonts, heading hierarchy, bulleted list,
  • Right references,
  • Proper figures in the tables, axis labeling, position of the text,
  • Accuracy of the content and use of right terminologies

Typically, micro editing deals with sentence structure, usage, style, spelling, punctuation and spelling of the words in the article. Micro editing increases the quality of the content and is necessary for making the article look attractive and readable. It is an art which every editor should be aware of. For now, let’s not talk about the technical part and consider the other characteristics of micro editing.

Clarity is the point that most struggle with:

  • Your focus should be on the clarity of the article. The person reading the article should understand what you are trying to convey through your article.
  • Irrespective of the target audience, readers always appreciate clear writing written in a brief language. The writing aim should be well focused and lean.

Efficient writing:

  • Being an editor, writer and PR professional, you should fight for grabbing the reader’s attention.
  • The first way to attain it is using compact language.
  • Avoid use of meaningless words.
  • Use active voice while writing.
  • The unenthusiastic words like “really”, very” and “extremely” should be eliminated.

Keep it simple:

  • If simple words are enough to explain the situation, don’t use complicated verbiages. Use of stifle comprehension can make the readers feel suffocated and lost.
  • Sometimes, readers might skip the words and sentences which they do not understand, thinking that they’ll find out the meaning of the article from the rest of the content.
  • Use ordinary words to achieve extra-ordinary outputs.

Don’t confuse the readers:

  • Readers might get confused with irrelevant terms and meaningless sentences.
  • Never use buzzwords and clichés.

Make use of strong verbs:

  • Effective verbs can make the sentences powerful. Make use of clear and active verbs. Don’t use incorrect verbs; it will take away the reader’s interest and leaves a bad impression.

 Write in active voice:

  • The success of the article depends on its simplicity. Construct the articles with simple subject, verb and object.
  • Passive voice makes the articles lengthy and less conversational. It takes the energy out from the sentences. Whenever writers don’t want readers to know who the performer is in the action, they make use of passive voice. For example; “a flat tire was changed” instead of “we changed a flat tire”.

Improve the choice of words:

As we know, English as a language has lots and lots of confusing combinations of words and sentences. Here are a few examples which surely need corrections:

  • Your/you’re
  • Lay/lie
  • Ensure/insure

Micro editing, if done properly, can add a spicy zing to the content of an article. It’s upon the editor to make the most of the task at hand and infuse an interesting angle in it.

About Guest Blogger

This article is authored by Luke Casey. He works as an editor for a leading publishing house. He feels that these days a good essay writer is hard to find. He shares writing tips and tricks through his articles.